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]]>There are several COUNT functions in Microsoft Excel to count the cells that contains specific type of data in the given range or list of arguments.

COUNTA function is used to count all the cells that stores any type of value within the provided range or list of arguments and returns the count of non-blank cells.

=COUNTA(value1, [value2], [value3], …)

**value1** – It is required and it is an item, cell references to the cell ranges, or array of values.

**[value2], [value3], … [value255]** – (Optional) and it can be supplied up to 255 additional values, cell references, or array of values.

**Notes**

- Any cell or ranges that contains numbers, text, logical values, error values, dates, times, functions/formulas or Boolean values, are counted by the function.
- Empty text string (“ “) or formula that returns an empty text string in the range or supplied within the list of arguments, is also counted by the function
- Maximum 255 value arguments can be supplied in Excel 2007 and later versions. However, in Excel 2003 and earlier versions, up to 30 value arguments are handed by the function.

** **In the following example, COUNTA function is used to count the cells that have any values in the supplied range.

_{ }COUNTA looked for non-blank cells in the above range and returned 17 as the number of cells that contains any type of values.

If you notice, in the above example, cell B10 which is an empty text string is also counted by the function.

At first look, the above range looks like having 16 non-blank cells however when the function returned the final result, it is 17. That is because, cell B10 contains empty text string.

This is a very common problem while fetching or extracting data from any software or tool, the empty text strings and unexpected characters also gets extracted along with the data. And when using COUNTA function, all these cells are also counted along with other cells. Also, most of the times it makes the file heavy which may result in slowing down the work.

You can use COUNTA function anywhere in the worksheet with any type of data. In case you want to count the cells that are blanks, you can use COUNTBLANK function.

AVERAGE | SUM | MIN | MAX

COUNT | COUNTBLANK | COUNTIF | COUNTIFS

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]]>The post Video – 14 Awesome Examples – Flash Fill option – Microsoft Excel appeared first on .

]]>To perform this function we can use CTRL + E and you get the result in next fraction of seconds.

Flash Fill is the amazing feature of Microsoft Excel that introduced in 2013 version and have been one of the following feature of 2013 launch till date.

Ex01. @01:08 : Extract First Name and Last Name

Ex02. @02:18 : Extract Initial Letter of First Name & Last Name @02:51 : Changes are not recognize by its own like a formula

Ex03. @03:14 : Extract Initials in a column

Ex04. @03:36 : Get First 2 Characters of First & Last Name @03:55 : Feature may return incorrect result when Flash Fill does not recognize the pattern correctly.

Ex05. @04:39 : Get First Name and Initial of Last Name

Ex06. @05:07 : Flip (Reverse) First Name and Last Name

Ex07. @05:30 : Merge First Name and Last Name Together

Ex08. @05:55 : Merge Last Name Separating by Comma and Space with First Name (Include any special character or punctuation in text)

Ex09. @06:19 : Extract 5 character code from middle of the code

Ex10. @06:47 : Change Incorrect Entries of Date into Correct Date Format

Ex11. @08:17 : Extract Date Components (e.g. Year, Month or Day only)

Ex12. @08:53 : Convert Date into plain number format

Ex13. @09:34 : Format Phone Numbers into any country’s phone number format

Ex14. @10:19 : Extract Only User Name from Email ID

- How to Combine Text with Date or Time in Excel
- Extract First Name, Middle Name, Last Name

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]]>The post How to use Count Function in Microsoft Excel appeared first on .

]]>There are many in-built functions in Microsoft Excel and COUNT is one of the most used function in Excel. It returns the count of the cells that contains numeric values only.

=COUNT(value1, [value2], [number3], …)

**value1** – The first argument is required and it is an item, cell references to the cell ranges, or array of values.

**[value2], [value3], … [value255]** – (Optional) and can be supplied up to 255 additional values, cell references, or array of values.

- Numbers, dates and times are counted
- Logical/Boolean values and text representations of numbers are counted only when supplied directly as argument to the function
- If an argument is an array or cell reference, only numbers in that array or reference are counted.
- Numerical values returned by function/formula are counted
- Function ignores empty cells, text values or cells which can’t be translated into numbers
- Error values supplied in the arguments are ignored

In the following example, we have taken a range to return the number of cells that contains only numerical values within that supplied range.

**Now if you note, in the above example; the range has numbers, text representations of number, empty cell, error, date, time and logical values. And,**

- The numbers, date, and time are counted by the function
- Logical value and text representation of number are ignored because both are supplied in the range not directly as argument in the function
- The empty cell is not counted by the function
- Error value is ignored by the function

In the next example, COUNT function is used to return the count of numerical values supplied directly to the function.

- The number, date and logical value are counted
- The date and time, both are counted by the function
- The text string and the error are not counted however text representation of number “15” is counted

This is how you can count the numbers in an array, references or within the list of arguments using COUNT function.

To calculate logical values, text string, or error values, you can use COUNTA function. And use COUNTIF or COUNTIFS function to count the numbers that meet specific or multiple criterion.

AVERAGE | MIN | SUM | MAX

COUNT | COUNTA | COUNTBLANK | COUNTIF | COUNTIFS

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]]>The post How to use Sum Function in Microsoft Excel appeared first on .

]]>The function is so easy that even a small kid or a beginner can use this function while getting started with Excel without any trouble. It can be used when need to add all the numbers provided in the range.

=SUM(number1, [number2], [number3],…)

**number1** – The first numeric value that is required can either be range of cells, cell references to the location in the worksheet, or can directly supplied in the argument.

**[number2], [number3], … [number255]** – (Optional) The additional numeric values to be summed up and maximum 255 arguments can be supplied to the function. The values can be supplied directly to the argument, cell reference, or can be range of cells.

· Function returns an error value if any argument consists any type of error value.

· Function ignores empty cells, text entries, and logical value when supplied as an array or cell references in the argument

In the below example, we have summed up the values directly providing the numbers into the arguments. It is good when you quickly wants to sum up few numbers, you can enter directly into the arguments to return the sum value.

In the next example if you see, we have a furniture data set where we have products and their cost. Here, we need to find out the total cost of the products and we know that the cost is in continuous range in the data.

We have used SUM function in the above example but you must have noticed that the function contains only 1 argument. It belongs to the range of cells which stores numerical values. Which means still we have 254 more arguments that can be used to add more numbers.

You can also select multiple ranges. Either you can hold CTRL key while selecting multiple ranges or you can separate them by commas too.

Now what if you want to calculate a running total of the product cost. You can get the running total of product cost alongside by using absolute reference in the function.

The uses of absolute reference is very powerful in Excel, especially when you have to work with dynamic or complicated formulas. It helps to lock the cell/range references so even if you move your formula anywhere in spreadsheet, references remain same.

In the above example, we have locked only first reference whereas the 2^{nd} reference is a relative reference. So, when we drag the formula downwards, it has moved from A2 to A3 and so on.

AVERAGE | MIN | COUNT | MAX

SUMIF | SUMIFS

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